Grants & Awards are provided to support graduate students in attending professional conferences, research travel/materials, and professional development experiences.

NOTE: Due to COVID-19, there is an increased 2000$ budget limit for virtual activities and research materials 

Grants & Awards: General Policies & Procedures

(This is a summary of G&A policies and procedures; please reference the Grants & Awards Program Policies Document for an exhaustive explanation of G&A policies)  

  • General G&A Policies

    • Applications are reviewed every month during the Fall and Spring semesters, with five sessions each. All deadlines can be found on the GSO website.

    • Students can request funding for professional development (i.e. research expenses), conference travel & fees. They cannot ask for per diem, food, ground transportation, personal expenditures.

    • Applicants may ask for funding up to 6 months prior or 6 months after their planned activity.

    • For an application to be reviewed, the representative of the program to which the applicant belongs must be present.

    • Each graduate student may apply for and receive only one grant per academic semester. G&A Program General Policies, continued

    • Minimum/Maximum funding: $250/$1000 for domestic projects; $500/$2000 for international projects (unless the total requested is less than the minumum).

    • Applications that are tabled 3x for any reason will be automatically rejected.

    • Only complete and correct applications will be reviewed.

    • Incomplete applications will be automatically rejected if they remain incomplete at the end of the semester.

    • Each Color Group develops its own methods for evaluating applications and making funding decisions, and some Color Groups request supplemental application materials - applicants should check with their GSO rep before submitting their application

    • Recommended G&A Procedures for Program Reps

      • Familiarize yourself with G&A policies and application instructions - be available to answer questions from your program’s students (any questions you can’t answer can be directed to gsogachr@hawaii.edu)

      • Ask students in your program to inform you if/when they intend to apply and to share their application materials with you

      • Review your student’s application before the meeting - it is helpful to be familiar with the student’s application and activity/project  

  • Color Groups

    • Red - Agriculture, Life Sciences, Health & Medicine, Natural Resources, Plant Studies

    • Orange - Architecture, Business, Economics, Urban and Regional Planning

    • Yellow - Computer Science, Earth/Physical Sciences, Engineering, Mathematics

    • Green - Anthropology, Cultural Studies, Fine Arts, History, Religion, Political Science

    • Blue - Communication, Language, Philosophy

    • Purple - Counseling, Education, Geography, Human Welfare & Social Sciences 

  • G&A Decision Meetings

    • Also called Color Group meetings

    • Take place immediately after the General Assembly meeting concludes

    • You will be assigned to a Zoom breakout room for your Color Group (this is why you need to register before the GA meeting)

    • Use the ‘Ask for help’ button or return to the main meeting room to get assistance from the G&A Chair or other EC members 

    • Access application materials on Laulima → go to Sites and select the G&A Project → go to Resources → select the folder for your Color Group

    • Each application will have its own application number and folder

    • Use the Google Sheet provided to record application information (budget, reviewing programs, funding decision, etc.)

    • Each application must be reviewed by 3 program reps who are not from the same program as the applicant - if not enough reps in the Color Group are present to meet this requirement, an EC member may help review applications if available and eligible

    • Each Color Group is allocated a budget each semester, along with a recommended monthly budget - it is the Color Group’s choice whether to follow this recommendation